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Privacy policy

IRS Denmark A/S, CVR 15 00 02 95 (hereafter “IRS DK”, “we”, or “us”), is the data controller for the processing of the personal data described in this policy.

Contact details

If you wish to contact us regarding our processing of your personal data, you may do so by contacting:

IRS Denmark A/S
Trianglen 12
6000 Kolding
E-mail: info@irs-group.dk
Telephone: +45 70 108 108

We process your personal data

1.1 ​Professional contact information regarding our suppliers’, business partners’, leads’, and customers’ employees


Purpose and legal basis

We process the following categories of personal data to manage the operation of our company: 

Legal basis

Personal data

Purpose 

The processing is necessary for us to pursue our legitimate interest in entering into or complying with our agreements with suppliers and business partners, cf. GDPR art. 6(1)(f) and in order to comply with our legal obligations, cf., art. 6(1)(c).

You have the right to object to the processing when the basis for processing is GDPR art. 6(1)(f).

 If you wish to object, please contact us as stated above.

Name, title, employer, professional contact information, CMR-related information, license plate, chassis number, business registration number (CVR), if you operate a personal business.The processing takes place to enter into a business agreement with your employer and to ensure efficient administration of the collaboration with our suppliers, business partners and business customers.

Disclosure

To that extent necessary, we disclose your personal data to business partners and suppliers, including software suppliers, carriers, external auditors, and external lawyers. 

Period of storage

We store your personal data for as long as we have an active cooperation with your employer or until you are no longer an employee at our business partner, supplier, etc. 

Personal data relating to leads is stored for no more than two (2) years after our last contact.

In case your personal data is included in contract material, e-mail correspondence etc. relating to the abovementioned, we process the personal data for as long as we have a legitimate purpose to store such documents. 

In case your personal data appears in bookkeeping material, we process the personal data for 5 years after the end of the accounting year whereto the material falls within to comply with our legal obligations in the Danish Bookkeeping Act. 

1.2. When you address us via the booking form on our website

When you make an enquiry via the booking form on our website, we process the following personal data about you:

  1. Legal basis
  1. Personal data
  1. Purpose
  1. The processing is necessary for us to pursue a legitimate interest in answering your enquiry, cf. GDPR art. 6(1)(f).
  2. You have the right to object to the processing when the basis for processing is GDPR art. 6(1)(f).
  3. If you wish to object, please contact us as stated above.
  1. Username, password, name, contact information and the information you give us. 
  1. The purpose of the processing is to handle your booking of our services.  


Disclosure

When entering the booking form, you are directed to an external website managed by our business partner, pierre.tracelink.dk/admin/.  

If necessary, we disclose your personal data to relevant providers and business partners, e.g., software providers, marketing agencies, and other data processors. 

Period of storage

  1. We store your personal data for pierre.tracelink.dk/admin/ after the booking is completed.

In case your personal data appears in bookkeeping material, we process the personal data for 5 years after the end of the accounting year whereto the material falls within to comply with our legal obligations in the Danish Bookkeeping Act. 

1.3 When you consent to cookies on our website

Purpose and legal ground 

Apart from functional cookies (see below), we solely place cookies, if you consent to it. You may change your consent settings, withdraw your consent or delete prior placed cookies at any time. In order to pursue any of the aforementioned actions, please follow our cookie policy.

Depending on which cookies you accept, we process personal information regarding you. The purpose of the processing is to steer, develop, and administer our website and to store preferences. Furthermore, we process your personal data to generate statistics regarding the use of the website and to target relevant news and offers to you. 

  1. Legal basis 
  1. Personal data
  1. Purpose
When you consent to processing, cf. GDPR art. 6(1)(a).
  1. IP-address, visited websites, device type, operating system, browser internet provider, device- and mobile advertising identifiers, referring website, shown websites, used services and functions, advertising topics, placement, digital footsteps. 
  1. The placement of marketing cookies and our hereof following collection and processing of personal data takes place to track your activities on the website and hereby target the most relevant news and offers to you across various media. 
  1. When you consent to processing, cf. GDPR art. 6(1)(a).
  1. IP-address, visited websites, device type, operating system, browser internet provider, device- and mobile advertising identifiers, referring website, shown websites, used services and functions, advertising topics, placement, digital footsteps.
  1. The placement of statistical cookies and our hereof following collection and processing of personal data takes place to help us understand, how users interact with our website. 
  1. When you consent to processing, cf. GDPR art. 6(1)(a).
  1. IP-address, visited websites, device type, operating system, browser internet provider, device- and mobile advertising identifiers, referring website, shown websites, used services and functions, advertising topics, placement, digital footsteps.
  1. The placement of preference cookies and our hereof following collection and processing of personal data takes place in order to make it possible for the website to remember information that change the look or behavior of the website e.g., preferred language or current region. 
  1. The processing is necessary for us to pursue a legitimate interest in optimal functioning of our website, cf. GDPR art. 6(1)(f).
  2. You have the right to object to our handling of your personal data when the legal basis is our legitimate interest (GDPR art. 6(1)(f)). 
  3. If you wish to object, please contact us as stated above. 
  4. However, you must be aware that if you wish to make an objection against the placement of functional cookies on your terminal equipment, you will not be able to use our website. 
  1. IP-address. 
  1. The placement of functional cookies (necessary cookies) and our hereof following collection and processing of personal data takes place to make the website useful. This happens by activating basic functions such as site navigation and access to safe areas of the website. The website cannot fully function without these cookies. 

Disclosure

If you consent to marketing cookies/third party cookies we share your personal data with third party providers, including Google Inc.  Meta Platforms Inc.  Microsoft Ltd.. This is done to target marketing to you across different websites and social media platforms. When we share your personal data with third party providers, we process your data as joint data controller with these providers. 

You can read more about our role as joint data controller with Google Inc., and their processing of your personal data here.

You can read more about our role as joint data controller with Microsoft Ltd. (LinkedIn), and their processing of your personal data here.

You can read more about our role as joint data controller with Meta Platforms Inc. (Facebook) here and their processing of your personal data here.

Lastly, we disclose your personal data to software suppliers and other business partners. This happens to that extent it is necessary in order to fulfill the abovementioned purposes. 

Moreover, your personal data is shared with the abovementioned allied companies in their role as data controllers. 

Period of storage

The collected personal data is stored until the concerned cookie runs out or until you delete them on your used device. 

You can find the time of expiry in our cookie policy.

1.4 When you apply for a job

Purpose and legal basis

If you apply for a job, either uninvited or via a job advertisement, we process your personal data in order to assess the application material in relation to an advertised position or a possible future position, and in order to conduct a job interview, and lastly to draft an employment contract. We only process the information you provide in your application material and the information you provide in relation to you submission of an application, including e.g.: 

  1. Legal basis
  1. Personal data  
  1. Purpose 
  1. The processing is necessary for the purpose of pre-contractual measures for the fulfilment of the employment contract and the preparation of the employment contract, cf. GDPR art. 6(1)(f)(b). 
  1. Name, address, contact information, job history, education, skills, photos, diplomas, references, recommendations from previous employers, etc. 
  2. Name, address, contact information, salary and other terms of employment. 
  1. The processing is carried out in order for us to be able to implement relevant measures prior to the conclusion of a potential contract. 
  2. If you are offered a position with us, we process data for the purpose of entering an employment contract with you.
  1. The processing is necessary for us to pursue out legitimate interest in assessing your qualifications, cf. GDPR art. 6(1)(f). 
  2. You have the right to object to the processing when the basis for processing is GDPR art. 6(1)(f). 
  3. If you wish to object, please contact us as stated above.  
  1. Information obtained from LinkedIn, Facebook and other publicly available media, including job history, education and general competences. 
  2. Information provided in the application material and information generated in connection with the recruitment process, including internal memos, assessments and evaluations. 
  1. The processing takes place in order for us to assess whether you are the right candidate for an advertised or possible future position with us. 
  2. The processing takes place in order for us to assess your qualifications for the job. 
  1. When you give your consent to the processing, cf. GDPR art. 6(1)(a). 
  1. Information we collect from any references you have provided in your application material or given at an interview. 
  1. The processing takes place in order to assess whether you are the right candidate for an advertised or future position with us. 
  1. When you give your consent to the processing, cf. GDPR art. 6(1)(a). 
  1. Information collected in connection with IQ and personality tests, e.g. test results, evaluations and feedback materials. 
  2. Information collected from contemporaneous references, including e.g. work assignments and presentations. 
  1. The processing takes place so that we can assess whether you possess the qualifications required for the job. 
  1. Special categories of data, cf. GDPR art. 9(2)(b), cf. art. 6(1)(c), and GDPR art. 9(2)(f), cf. art. 6(1)(f). 
  2. Processing of special categories of data and confidential data takes place if you have provided this information, cf. GDPR art. 9(2)(a) and art. 6(1)(a). 
  1. Race, ethnic origin, religious or philosophical beliefs, health information or information about sexual orientation as well as health information of significant importance for employability. 
  2.  
  1. The purpose of procession health data of significant importance to your ability to work is to enable us to comply with our obligations under labor, health and social legislation.
  2. The data will only be processed in connection with our assessment of whether any health conditions are of importance to your ability to fulfil the specific position. 

When we search for candidates for relevant positions, we never ask them to provide us with confidential or sensitive data. If you nevertheless include such information in your application material, we consider it as consent for us to process the data in connection with the recruitment process. 

Disclosure 

We will only disclose your personal data to third parties if it is necessary in relation to the processing purposes described above. This may be e.g. to software suppliers or recruitment consultants. In addition, we may share your personal data with group companies. 

If you have authorized us to contact one or more references, we will pass on information that you have applied for a position with us to the reference in question. 

Period of storage 

If you have applied for an advertised position, we will store your application material for up to 6 months after the end of the recruitment process for the purpose of finalizing the recruitment process and possibly defending ourselves against legal claims arising in connection with the process. 

If you have given your consent, we may store invited or unsolicited application material for up to 12 months in order to contact you if there is a job opening that matches your profile. 

Personal data collected in connection with job interviews is stored for up to 6 months after the end of the recruitment process in order to defend ourselves against any legal claims. 

1.5 References

If you are listed as a reference by a candidate applying for a job with us, we process your personal data as part of the candidate’s application material and part of the assessment basis for an employment, just as your data may be processed in connection with us contacting you about the candidate. We typically process the following types of personal data: 

  1. Legal basis 
  1. Personal data  
  1. Purpose 
  1. The processing is necessary for us to pursue a legitimate interest in assessing the candidate, cf. GDPFR art. 6(1)(f). 
  1. Name, contact details, position, employer, relationship to the candidate and other personal data relevant to the reference. 
  1. The purpose of the processing is to fulfil our legitimate interest in recruiting the most suitable candidates. 

Period of storage 

We process your personal data until the recruitment period has ended where a candidate ha gives you as a reference. 

 

Data minimisation

We collect, process and store only the personal data necessary to fulfil our stated purposes. In addition, it may be determined by law what type of data is necessary to collect and retain for our business operations. The type and amount of personal data we process may also be determined by the need to fulfil a contract or other legal obligation.

2 IF YOU WISH TO WITHDRAW YOUR CONSENT

If we process personal data on the basis of your consent, you may at any given time withdraw your consent by contacting us as described above. 

If you withdraw your consent, please be aware that this does not affect the lawfulness of the processing of personal data that has already taken place. 

Under specific circumstances we might be entitled to proceed the processing of your personal data even though you withdraw your consent, e.g. if it is necessary to protect ourselves against potential legal claims. 

3 TRANSFER OF PERSONAL DATA TO THIRD COUNTRIES

If it is necessary for our processing of your data, it might occur that we transfer your personal data to third countries outside the EU/EEA. Transfer of personal data to third countries can only take place if we have the legal basis, e.g.: 

  • If the EU Commission has decided that the country in question ensures a sufficient level of data protection, cf. GDPR art. 45, 
  • If we or the data importer can ensure sufficient measures of protection e.g., by entering the EU Commission’s standard contract, cf. art. 46, or,
  • If one or more of the exclusions in GDPR art. 49 applies. 

4 THE RIGHT OF THE DATA SUBJECT

For as long as we process your personal data, you have the following rights: 

  • Right of access: the right to access the personal data about yourself. 
  • Right of correction: the right to have wrongful personal data about yourself corrected. 
  • Right to deletion: under certain circumstances you have the right to have personal data about yourself deleted. 
  • Right to restriction of processing: under unusual circumstances you have the right to have the processing of your personal data restricted. 
  • Right to set up objections: the right to object to otherwise lawful processing of your personal data. 
  • Right of data portability: the right to receive your personal data in a structured, commonly used, and machine-readable format. Moreover, the right to transmit these data to another data controller without hindrance from the data controller to whom the personal data originally was given. 

If you wish to exercise any of the abovementioned rights or if you have questions regarding the processing of your personal data, please do not hesitate to contact us. 

5 COMPLAINT INSTRUCTIONS

If you are unsatisfied with the way we process your personal data, you have the right to file a complaint to The Danish Data Protection Agency. However, we always hope that you will contact us first so we can attempt to reach a reasonable solution. 

You can find the contact information of The Danish Data Protection Agency and additional complaint instructions on the website of The Danish Data Protection Agency: www.datatilsynet.dk.